Why did the package go on a vacation? Because it wanted to see the world! Jokes aside, shipping goods between Malaysia and Poland isn't just a holiday trip. Understanding the intricate details of freight rates, transit times, and navigating through labyrinthine customs regulations can feel like deciphering a foreign language. This comprehensive guide aims to ease your journey, diving deep into various freight options - be it air, sea, road, or rail. We will demystify the process of customs clearance, unmask the mystery of duties, unveil hidden taxes, and present sage advice tailored specifically for your business needs. If the process still feels overwhelming, let DocShipper handle it for you! As an accomplished international freight forwarder, we've turned shipping challenges into triumphs for countless businesses worldwide – and yours could be next!

Table of Contents

Which are the different modes of transportation between Malaysia and Poland?

Choosing the right transport method between Malaysia and Poland is like picking an adventurer for a grand voyage; it depends on the journey. Land-lock challenges and 9,000 km of distance make sea and air the heroes of our story. Your shipping needs dictate the lead role - bulky, less-urgent cargo might sail away on a container ship while time-sensitive, lighter packages could take flight. Because when it's about cross-continent shipping, sometimes slow and steady wins the race, or speed is the real ace.

How can DocShipper help?

Struggling with the complexities of shipping goods between Malaysia and Poland? DocShipper is your perfect logistics partner! From arranging transit to managing customs procedures, we’ve got it covered. Don't have all your shipping needs figured out yet? No worries! Our expert consultants are just a call away. Take the first step towards a hassle-free shipping experience - contact us now and get a free estimate within 24 hours!


sea-freight from and to Malaysia

Sea freight from and to Malaysia

Sea freight between Malaysia and Poland

With thousands of miles separating Malaysia and Poland, sea freight becomes a lifeline that hooks into the beating heart of these economies. Like invisible threads, these trade routes swirl through the South China Sea, around the coast of India, and up through the Suez Canal to connect the bustling docks of Port Klang and Gdansk. Although this voyage holds the record for being the slowest method of shipping, for businesses seeking cost-effectiveness when moving high-volume goods, it's often the champion.

Yet, decoding the labyrinth of international shipping between Malaysia and Poland can seem like trying to decipher an ancient cryptogram. Numerous businesses often find themselves lost at sea, swallowed by the waves of customs regulations, documentation errors, and convoluted logistical planning. But fear not! Just as ancient sailors used constellations to navigate vast oceans, our guide is your North Star to shipping success. In it you’ll discover best practices and precise specifications that can anchor you in the tumultuous seas of international trade. From Port Klang to Gdansk, we're sailing together on this voyage, every nautical mile along the way.

Main shipping ports in Malaysia

Port Klang

Location and Volume: Located on the southwestern part of Peninsular Malaysia, Port Klang is the country's busiest port, with a shipping volume of over 12.3 million TEUs in 2019.

Key Trading Partners and Strategic Importance: Key trading partners include China, Europe, and Southeast Asian countries. Port Klang holds the strategic importance of being the main gateway to the global maritime trade route for Malaysia.

Context for Businesses: If you're aiming to expand into Asian and European markets, Port Klang, known for its excellent connectivity, might serve as a pivotal point in your logistics strategy.

Penang Port

Location and Volume: Nestled near the Malaysia-Thailand border, Penang Port handled a shipping volume of 1.43 million TEUs in 2019.

Key Trading Partners and Strategic Importance: It's deeply connected with neighboring countries such as Thailand and Indonesia. Its importance lies in its comprehensive facility lineup including container and conventional cargo handling.

Context for Businesses: Consider Penang Port in your strategy if you're targeting Indonesian and Thai markets. Its diverse cargo handling capabilities provide versatile shipping options.

Johor Port

Location and Volume: Situated in the southernmost part of Peninsular Malaysia, Johor Port saw a shipping volume of around 1 million TEUs in 2019.

Key Trading Partners and Strategic Importance: Primarily involved in trade with Indonesia, India, and other ASEAN countries, Johor Port holds a strategic location between China and Australia's sea routes.

Context for Businesses: If your target market is in the ASEAN region or Australia, the utilization of Johor Port could streamline your logistics due to its strategically advantageous position.

Tanjung Pelepas Port

Location and Volume: Tanjung Pelepas Port, situated in Johor, had a shipping volume of 9.1 million TEUs in 2019.

Key Trading Partners and Strategic Importance: Significant partners include China, Hong Kong, and the USA. The port is globally significant as one of the fastest-growing container ports.

Context for Businesses: If quick turnaround times are critical for your product, consider using Tanjung Pelepas Port in your logistics strategy. Its impressive growth underscores its increasing efficiency and reliability.

Bintulu Port

Location and Volume: Bintulu Port, in eastern Malaysia, is the main export gateway for Malaysia's LNG industry.

Key Trading Partners and Strategic Importance: Australia, Japan, and Thailand are significant partners, with the port serving as an integral hub for energy-related commodities.

Context for Businesses: If your business is energy-focused, specifically in the oil and gas sector, Bintulu Port offers an existing infrastructure with a strong track record in handling energy commodities.

Kuantan Port

Location and Volume: Kuantan Port, on the eastern coast of Peninsular Malaysia, focuses on handling bulk and liquid cargo.

Key Trading Partners and Strategic Importance: Key trading partners include China, with the port supporting the Malaysia-China Kuantan Industrial Park.

Context for Businesses: For businesses involved in the export of bulk commodities or entry into the Chinese market, Kuantan Port presents a unique opportunity, given its targeted facilities and proximity to the Chinese-backed industrial park.

Main shipping ports in Poland


Location: Located in the southern edge of Gdańsk Bay, the Port of Gdańsk is integral to the Baltic Sea trade routes with a shipping volume of over 5 million TEU in 2020.

Key Trading Partners and Strategic Importance: Major trading partners include countries from the Far East, Western Europe, and the Baltic Sea region. It is strategically important for Poland, Europe, and global supply chains due to its ability to accommodate the world's largest container ships.

Context for Businesses: If you're planning to tap into the markets of Europe, especially Northern and Eastern Europe, this port's extensive network and robust infrastructure could be instrumental in your logistics strategy.


Location: Located in the Pomeranian Voivodeship, the Port of Gdynia is a major player in the Baltic region, boasting a shipping volume of approximately 2 million TEU per annum.

Key Trading Partners and Strategic Importance: Its main partners are in the Far East, Western Europe, and the Baltic region. The port is recognized for the reliable and efficient handling of goods, contributing to Poland's competitiveness in international trade.

Context for Businesses: If your logistics strategy involves the Northern European and Scandinavian markets, the port's strong position in the Baltic region and its comprehensive services might be highly advantageous for your operations.


Location: Strategically located on the Oder River, the Port of Szczecin handles a significant volume of cargo relative to other Polish ports.

Key Trading Partners and Strategic Importance: The Port of Szczecin primarily engages in trade with Western and Northern Europe. Its strategic location boosts trade activities in the region, with direct access to Berlin and economic centers of Western Poland.

Context for Businesses: If your shipping endeavours involve expanding into the Central European market, utilizing the Port of Szczecin, with its well-connected transshipment links and extensive range of cargo-handling options, could be key to your shipping strategy.


Location: Located where the Oder river meets the Baltic Sea, the Port of Swinoujscie plays a vital role in the Polish shipping industry.

Key Trading Partners and Strategic Importance: Its significant partners include the SECA countries Baltic and North Seas. The port's strategic importance lies in its access to the sea, making it a unique point of call in the region.

Context for Businesses: If your business is exploring the Scandinavian markets, the port's SECA connections and its status as a significant ferry terminal may be a critical part of your supply chain plans.


Location: Situated within the inland waterways connecting the Baltic and the Adriatic Seas, the port of Gliwice marks a significant position in intermodal transportation.

Key Trading Partners and Strategic Importance: It plays an integral role in trade with Southern and Central Europe. Comprising part of the trans-European transport corridor, it has gained strategic significance.

Context for Businesses: If your expansion plans involve harnessing the inland markets of Southern and Central Europe, consider the integration of Port Gliwice into your logistics due to its extensive connectivity.


Location: Positioned by the Szczecin Lagoon, the port of Police is mainly recognized for bulk cargo and handling operations.

Key Trading Partners and Strategic Importance: Participation in trade with Western and Northern Europe marks its impactful role—functioning as a crucial port for bulk cargo handling enhances its strategic worth.

Context for Businesses: If your trade operations focus on bulk goods movements within Northern and Western Europe, incorporating the Port of Police's bulk handling efficiency into your strategy may prove invaluable.

Unlock hassle-free shipping

Make ocean shipping between Malaysia and Poland an absolute breeze with DocShipper. Our freight experts will guide you in selecting between consolidation or a full container, considering factors such as your budget, cargo volume, and urgency. Breathe easy knowing that we simplify the complex world of global transport. Ready to move forward? Request a free estimate today for a hassle-free cargo shipping experience.


How long does sea freight take between Malaysia and Poland?

On average, sea freight shipping between Malaysia and Poland takes around 40 days. Though this is a good ballpark figure, it's worth noting that actual transit times will depend on various factors, including the specific ports involved, the weight and nature of the goods being shipped. For an exact quote, businesses are encouraged to approach a freight forwarding service such as DocShipper, who can provide a precise and customized quote to meet their specific needs.

As for the main ports, below is the transit time between the primary sea freight ports in both countries:

Malaysia Ports Poland Ports Average Transit Time (in days)
Port Klang Port of Gdansk 45
Port of Tanjung Pelepas Port of Gdynia 35
Port of Penang Port of Szczecin 40
Port of Johor Port of Świnoujście 45

*These times are average estimates and can vary depending on the specifics of the shipment. To get a more accurate timeline, contact a professional freight forwarder.

How much does it cost to ship a container between Malaysia and Poland?

Understanding the shipping cost from Malaysia to Poland can be quite complex, due to varying factors such as Point of Loading, Destination, chosen carrier, nature of goods, and market fluctuations. Ocean freight rates per CBM can greatly vary, making it tough to share an exact figure. However, don't let this uncertainty deter you. Our shipping specialists are adept at finding the best rates tailored to your unique requirements. Remember, we quote on a case-by-case basis as we strive for the most cost-effective solutions for your shipping needs. Let's work together towards uncomplicated, efficient, and budget-friendly international logistics!

Special transportation services

Out of Gauge (OOG) Container

Definition: An OOG container specifically refers to cargo that exceeds the standard container's dimensions, allowing for the transportation of large machinery, equipments, or other oversized items.
Suitable for: If your business deals with large, bulky cargo that doesn't fit into a standard container, like heavy machinery or equipment.
Examples: You might use this to ship large industrial machinery, heavy construction equipment, or oversized automotive parts from Malaysia to Poland.
Why it might be the best choice for you: The specialized design of an Out of gauge cargo container can accommodate your large cargo sizes, preventing you from needing to disassemble large goods, saving both time and potentially expensive reassembly costs.

Break Bulk

Definition: This method involves loading individual items separately onto a ship, rather than in containers. A break bulk system involves bags, boxes, crates, drums, barrels- anything that can be secured individually.
Suitable for: Businesses shipping loose cargo load, goods that are not containerized and need to be loaded piece by piece.
Examples: For instance, you may need Break Bulk for shipping drums of liquid ingredients for food products, barrels of raw materials, or even large construction equipment.
Why it might be the best choice for you: The break bulk method gives you flexibility in accommodating different types and sizes of goods, making it a fit for companies with diverse product types and for those who don't need a full container's cargo space.

Dry Bulk

Definition: Dry Bulk shipping refers to the transportation of homogenous, loose goods such as coal, grain, or metal ores in large quantities directly loaded into the vessel's hold.
Suitable for: This method is apt for industries dealing with loose goods like grains, minerals, or coal in large quantities.
Examples: A coal mining company, for example, might require Dry Bulk shipping to export large amounts of coal from Malaysia to power plants in Poland.
Why it might be the best choice for you: If you're dealing in large quantities of a single, loose cargo type, Dry Bulk offers an efficient and cost-effective transportation solution, bypassing the need for containers completely.

Roll-on/Roll-off (Ro-Ro)

Definition: With Roll-on/Roll-off, vehicles or machinery that are on wheels can be driven onto a ship and secured inside, ready to be driven off at the destination. The ro-ro vessel is equipped with ramps and specialized holds for vehicle storage.
Suitable for: Businesses involved in the vehicle industry, from cars, trucks, construction machinery, to trailers.
Examples: You might use Ro-Ro if you're an automotive dealer exporting cars from Malaysia to Poland or a construction company moving heavy machinery overseas.
Why it might be the best choice for you: Ro-Ro offers an efficient and secure way of moving wheeled cargo, reducing the need for disassembly and expensive packing into containers.

Reefer Containers

Definition: These are temperature-controlled shipping containers designed to maintain a constant interior temperature, ideal for transporting perishable goods.
Suitable for: Businesses dealing with goods that require a controlled climate like fruits, vegetables, dairy products, or pharmaceuticals.
Examples: For instance, if you're a Polish supermarket chain importing tropical fruits like durians from Malaysia, reefer containers would be critical to maintaining the fruit's freshness.
Why it might be the best choice for you: If your goods are temperature-sensitive, choosing refrigerated containers can ensure the freshness and quality of your perishables from pickup to delivery.

Exploring your shipping options is critical for business success in international markets. Our team at DocShipper is here to navigate you through these decisions based on your specific needs. Get in touch for a free shipping quote within 24 hours!

air-freight-services Malaysia

Air freight from and to Malaysia

Air freight between Malaysia and Poland

So, you're looking to ship goods from Malaysia to Poland, right? Turns out, air freight may be your knight in shining aircraft wings, especially for small but valuable cargo like sophisticated electronics or medical instruments. Speedy and reliable, it's the Usain Bolt of international shipping. But, here's the deal: it’s akin to solving a Rubik’s cube for shippers, particularly when it comes to cost estimation.

You see, cargo isn't just priced on weight; it's dimensional weight or 'volumetric weight'. This is where many stumble, ending up with nasty financial surprises. Furthermore, not knowing industry know-hows can cost an arm and a leg. Stick around and you'll find tips to sidestep these pitfalls, ensuring your shipment not only lands on time but also within budget. With the right knowledge, your air shipping experience can be as smooth as a cloudless flight.

Air Cargo vs Express Air Freight: How should I ship?

Choosing between Air Cargo and Express Air Freight for your Malaysia-Poland shipment can be like selecting from a buffet—you need to pick what suits your business appetite best! Put simply, Air Cargo seats your goods on a commercial flight, while Express Air Freight books them a private plane. Let's deep dive into these options, making your decision easier and ensuring your freight arrives in the most efficient, cost-effective manner.

Should I choose Air Cargo between Malaysia and Poland?

Air cargo is a reliable and cost-effective method to transport goods between Malaysia and Poland. Particularly from 100/150 kg of cargo (220/330 lbs), works well with your budget needs. Airlines such as MAScargo and LOT Polish Airlines handle significant air freight. Be aware, longer transit times are to be expected due to fixed schedules. This method maintains consistency, ensuring your goods arrive in a timely, secure manner.

top global air freight companies in Malaysia

Should I choose Express Air Freight between Malaysia and Poland?

For businesses dealing with cargo under 1 CBM or below 100/150 kg (220/330 lbs), Express Air Freight - a service offered by renowned international couriers like FedEx, UPS, and DHL- can be a fitting choice. As a highly specialised service, it employs dedicated cargo planes devoid of passengers, ensuring your shipments from Malaysia to Poland are speedily expedited. This is particularly advantageous when your cargo's timeliness triumphs over cost considerations. So, if you're after a service that assures rapid transit times without compromising on reliability, look no further than Express Air Freight.

Top global courier express companies in Malaysia

How long does air freight take between Malaysia and Poland?

On average, air freight transit times between Malaysia and Poland typically range between 3 to 7 days. However, keep in mind these timelines may vary. Factors influencing transit times include specific airports involved, the weight of consignment, and the nature of the goods being transported. For accurate and tailored shipping times, it's advised to consult with a freight forwarding expert like DocShipper to ensure a seamless shipping experience.

What is the difference between volumetric and gross weight?

Gross weight refers to the actual weight of a shipment, while volumetric weight, often called dimensional weight, considers the space a package occupies in an aircraft relative to its actual weight.

To calculate the gross weight in air freight, simply weigh your shipment. For example, if your package weighs 35 kg, this translates to approximately 77.16 lbs.

For volumetric weight, the formula differs between Air cargo and Express Air Freight services. In Air cargo, you multiply the length x width x height (in cm) of your package and then divide by 6000. Let's say your shipment is 50 cm x 40 cm x 30 cm. Therefore, (50 x 40 x 30) / 6000 = 10 kg (approximately 22.04 lbs).

Express Air Freight services, on the other hand, use a divisor of 5000. Using the same dimensions, (50 x 40 x 30) / 5000 = 12 kg (approximately 26.45 lbs).

These calculations are pivotal because freight charges are generally based on the greater figure between volumetric and gross weight. It assures that lightweight, bulky packages don't occupy more than their fair share of aircraft space, relative to their transportation cost.

Door to Door Transport Malaysia

Door to door transport from and to Malaysia

Door to door between Malaysia and Poland

Venturing into international trade? Let's talk Door to Door shipping – where we pick up your goods from Malaysia and deliver right to your place in Poland. It eliminates multiple handling and slices through layers of bureaucracy. Greater efficiency, trackability, and cost-effectiveness – that's what Door to Door promises. Now, let's dive in!

Overview – Door to Door

Experience a hassle-free shipping journey between Malaysia and Poland with our popular Door to Door service. As your shipping navigator, we'll handle complex processes - from transport organization to customs clearance. This end-to-end solution minimizes potential difficulties, saving you invaluable time and energy. While this comprehensive service may initially seem costly, its benefits outweigh the costs. Besides, doesn't trading shipping stress for peace of mind sound appealing? See why many of DocShipper's clients elect this service for their global shipping needs!

Why should I use a Door to Door service between Malaysia and Poland?

Ever tried to choreograph a ballet routine while also playing chess on a rollercoaster? That's the chaos you'd feel trying to handle international shipping logistics by yourself. No worries, Door to Door service between Malaysia and Poland is here to pirouette all that chaos into rhythm.

1. Kiss Goodbye to Stress: Do you like paperwork, customs clearance, or dealing with transport regulations? We thought so! With Door to Door, you needn't fuss over these. Just sit back, we've got this!

2. Timely Delivery: Urgent shipment? Tick-tocking deadlines? No problem! We specialize in fast, reliable deliveries, racing against time so you don't have to.

3. Special Cargo Care: Whether it's a delicate Ming vase or a roaring motorbike, complex cargo doesn't phase us. We revere the art of getting precious goods from A to B in one pristine piece.

4. Athletic Agility: Just like a star player, Door to Door service could bob and weave through the confusing labyrinth of international freight, scoring you that winning goal in perfect time.

5. All the Way Home: Hassling with trucking? Drop it! From Kuala Lumpur to Krakow, we go the whole mile (or thousand) to deposit your cargo right at the doorstep.

Choosing Door to Door service is like getting a VIP pass to avoiding shipping chaos - eliminating stress, ensuring timeliness, providing gentle care for your treasures, nimbly navigating the logistics maze, and finally, delivering convenience right to your door. And the best part? You get to enjoy the performance, without breaking a sweat.

DocShipper – Door to Door specialist between Malaysia and Poland

Seamlessly navigate your cargo from Malaysia to Poland with DocShipper's comprehensive door-to-door shipping solutions. We've got you covered, managing all steps from packing and transport to customs procedures, regardless of your preferred shipping method. Rest easy knowing a dedicated Account Executive is handling your freight needs. Reach out for a quick, complimentary estimate within 24 hours or consult with our experts at no cost. Enjoy a stress-free shipping experience start to finish with DocShipper.

customs-clearance broker in Malaysia

Customs Clearance Malaysia

Customs clearance in Poland for goods imported from Malaysia

Customs clearance - the all-important step in your shipping journey from Malaysia to Poland. It's a labyrinth of regulations, filled with potential pitfalls like surprise fees and charges. Your goods' fate hangs in the balance, possibly trapped in customs due to lack of understanding customs duties, taxes, quotas, and licenses. Because of this complexity, it's vital to grasp every detail. Breathe easy, as the coming sections will deeply explore these areas. Plus, team DocShipper is on standby, ready to navigate this maze with you - no matter your goods or their origin. Need an estimate to set your budget? Just send us the origin, value, and HS Code of your goods. Your shipping success is just around the corner.

How to calculate duties & taxes when importing from Malaysia to Poland?

Estimating duties and taxes for goods imported from Malaysia to Poland involves decoding several key elements. To begin, you need to be well versed with the country of origin - which is where your goods were actually manufactured or produced. Next, you have to acquaint yourself with the Harmonized System Code (HS Code) that classifies your products. In addition to this, you need to ascertain the customs value of your goods. This typically relates to the purchase price, but it also comprises any shipping fees, insurance costs or any other related charges. Then comes the Applicable Tariff rate which encapsulates the fees your goods may be subjected to when they cross international borders. To add to this, there could be other taxes and additional fees that your products could incur based on specific conditions. To systematically start this process, your first step revolves around identifying the country where your goods have originally been manufactured or produced. Get this information spot-on and you're one step closer to successfully navigating the complex seas of international shipping duties and taxes.

Step 1 - Identify the Country of Origin

Surely, identifying the country of origin feels like a no-brainer, but don't dismiss it as just a checkbox. It's pivotal for five key reasons:

1. Brews the basis for correct tariff classification - your product's birthplace can change its Harmonized System (HS) code.
2. Fuels accurate duty and tax calculations - different countries, varied costs.
3. Flags beneficiary trade agreements - Poland and Malaysia, for instance, are part of several pacts slashing customs duties, like the EU-ASEAN trade agreement.
4. Highlights import restrictions – be aware of limit checks, for items like firearms or specialty foods. Fail to comply and you'll face headaches.
5. Harvests essential documents – your supply chain will need proof of origin for administrative procedures.

Apply this rule of thumb: Match your product with the correct trade agreement. For example, if your product qualifies under the EU-ASEAN agreement, you would profit from the import duty reductions.

Stay alert of import restrictions. Malaysia has its unique limitations, so double-checking the Polish customs website would save you time and hassle down the line.

Remember, you're taming the trade, not just surviving it. By taking the right steps from the start, you'll sail through not just between Poland and Malaysia, but anywhere in the world!

Step 2 - Find the HS Code of your product

The Harmonized System Code, commonly referred to as the HS Code, is an international classification system for goods. Introduced by the World Custom’s Organization, this system uses specific codes to classify traded goods. This simplifies customs processes and makes it easier to identify products.

In general, the simplest method of acquiring the HS Code for your goods is by asking your supplier. They have a deep understanding of their products and the associated regulations, including the HS Code. However, if your supplier cannot provide you with the HS Code or if you want to double-check, there’s an easy way to find it by yourself.

Start by visiting the Harmonized Tariff Schedule page on the U.S. International Trade Commission website. In the search bar, type the name of your product and hit 'Search'. Once the results appear, navigate to the 'Heading/Subheading' column, where you'll find your product's HS Code.

Please Note: Accuracy is paramount when it comes to HS Codes. A wrong code can lead to unnecessary complications, such as shipping delays and potential fines. For this reason, we encourage you to take extra time in searching for and verifying your product's HS Code.

Here's an infographic showing you how to read an HS code.

How to read an HS code

Step 3 - Calculate the Customs Value

You're faced with an array of values when dealing with international shipping - the price of your goods, the cost of shipping and insurance, and something called customs value. Unlike your goods' price, customs value dives into the total cost associated with bringing your goods into Poland from Malaysia. It's an essential factor in determining how much you'll pay in customs duties.

Customs value isn't just about your product's pricing. It's calculated using the CIF (Cost, Insurance, Freight) value, which mashes together your goods' total price (in USD), the international shipping cost, and the insurance expense. Say, for example, you've goods valued at $5000, with international shipping costing $1000, and insurance at $200. Your CIF or customs value would then be $5000 + $1000 + $200 = $6200. Remember this to avoid any unnecessary astonishment when handling your shipping-related costs.

Step 4 - Figure out the applicable Import Tariff

An import tariff is a tax imposed on goods that are bought in one country and brought (or “imported”) into another country. In the context of importing goods from Malaysia to Poland, which is a member of the European Union, these tariffs are subject to EU standards.

To determine the applicable import tariff, you'll be making use of the TARIC Consultation Tool on the TARIC System - European Customs webpage.

Let's make this concrete with an example: imagine you're importing a wooden dining table, categorized under HS Code 9403.60. To proceed, you'd:

1. Login to the TARIC System and enter 9403.60 into the search box, along with the country of origin, Malaysia.
2. The system will then disclose the applicable duties and taxes for your product.

Let's say it displays a tariff rate of 2.7%. If your table cost $100 and the Cost, Insurance, and Freight (CIF) is $20, you'd calculate the import duties as such:

($100 + $20) 2.7% = $3.24

So, your import duties would be $3.24. Armed with this knowledge, you're now able to import your goods from Malaysia in accordance with Polish and EU regulations.



Step 5 - Consider other Import Duties and Taxes

While completing customs clearance in Poland for goods imported from Malaysia, you'll need to consider several other import duties and taxes beyond the standard tariff rate. Depending on your product and its country of origin, you might face additional costs like excise duty or anti-dumping taxes.

Let's say, for instance, you're importing rubber gloves. They are highly regulated so there could be an anti-dumping tax to level the playing field for local producers. We don't have the current rate, but as an example, suppose it's 10%.

You should also be aware of Poland's Value Added Tax (VAT) system. The general VAT rate in Poland is 23%, applied to the customs value plus the tariff and any other duties. So, if your gloves cost $1000, and the standard tariff is $150, you'd calculate VAT as follows: 23% of ($1000 + $150) = $264.50.

These are theoretical figures but they exemplify how these duties and taxes quickly add up. Be sure to gather accurate information to avoid surprise costs and delays. In some cases, using freight forwarding services might help make this process smoother.

Step 6 - Calculate the Customs Duties

Navigating customs might seem daunting, but breaking down the process can make it a breeze. The amount you'll owe in customs fees can be calculated with the following formula:

Customs Duties = Customs Value x Duty Rate + VAT + Anti-Dumping Taxes + Excise Duty.

Let's apply this to comprehend better:

Example 1: A shipment with a customs value of $5000 and a duty rate of 10%, you'd owe $500 in duties, but with no VAT, the total remains $500.

Example 2: That same shipment with a 20% VAT rate, you'd owe $500 in duties plus $1000 in VAT, totalling $1500.

Example 3: If you were hit with a 5% anti-dumping tax and a 5% excise duty, you'd owe $500 in duties, $1000 in VAT, $250 in anti-dumping tax, and $250 in excise duty - bringing your total to $2000.

However, ensuring you've calculated rightly demands experience; significance of a detail, even a small one, can be a costly affair. With DocShipper's customs clearance services, you can feel at ease. Our expert teams around the globe can ensure that your goods clear customs smoothly, you pay the right amount, and nothing more. No need to stress - get a free quote in under 24 hours. Embrace diligently managed customs clearance, globally!

Does DocShipper charge customs fees?

DocShipper, as a custom broker operating in Malaysia and Poland, is responsible for charging customs clearance fees, not customs duties and taxes. These go directly to the government. Confusing the two could lead to unexpected costs for your business. For full transparency, DocShipper provides you with official documents from the customs office, ensuring you only pay the actual customs fee. Think of it like ordering a meal - the restaurant (us) bills service fees, while the government levies taxes. Both appear on your receipt, yet are for different parties.

Contact Details for Customs Authorities

Required documents for customs clearance

Master the hurdle of customs clearance smoothly! This section unravels the essentials of paperwork: your Bill of Lading, Packing List, Certificate of Origin, and Documents of Conformity (CE standard). Understand their purposes, dodge customs delays, and keep your goods moving!

Bill of Lading

Navigating between Malaysia and Poland? In this global dance of logistics, your Bill of Lading (BoL) serves as your golden ticket. Think of it as your item's passport – it's living proof of the transfer of ownership from your company to its new home. If you're sailing the digital waves, fret not - electronic (“telex”) releases of BoLs are accepted too, speeding up the process while ensuring security. For those of you soaring through the skies with air cargo, the Air Waybill (AWB) becomes your trusted companion. These documents keep your cargo legit and the custom officials content. The takeaway? Handle your BoL or AWB with the same care you'd show to your most valuable consignment - it smooths your international passage, bringing you one step closer to that satisfying final delivery.

Packing List

When you're shipping goods from Malaysia to Poland, the Packing List is your best friend. Think of it as a detailed roundup of everything contained in your shipment. Creating this document falls on you, the shipper. Attention to detail in this document is crucial as customs officers will confirm everything from the weight and quantity to the type of goods listed. Suppose you're sending a batch of electronics via sea freight, your Packing List should clearly detail the number of boxes, the kinds of electronics, their weight, and so on. The same goes for air freight. A mismatch could lead to shipment delays. Take time and ensure your Packing List is a mirror image of your shipment for smoother customs clearance.

Commercial Invoice

When shipping goods from Malaysia to Poland, your Commercial Invoice is a cargo clearance superpower. This document captures vital details such as the specifics of the goods, their value, and the parties involved. It's crucial to ensure your Commercial Invoice aligns perfectly with your other shipping documents like the Bill of Lading or Air Waybill. Fudging even minor details could trigger costly customs holds. For example, if your Invoice says 'Handcrafted Wooden Toys' but the Bill of Lading reads 'Wood Products', it might raise red flags at customs. So, keep it crystal clear, consistent, and accurate - a seamless correspondence between all your documents makes the customs clearance process smoother than a water slide. This becomes your secret weapon in fast-tracking the import process and reducing downtime due to customs delays.

Certificate of Origin

When shipping goods between Malaysia and Poland, your Certificate of Origin (CoO) is a passport for your cargo. This critical document attests to the goods' country of manufacture, which can sometimes dictate preferential customs duty rates. For instance, a furniture manufacturer in Kuala Lumpur shipping artisanal wooden chairs to Warsaw could potentially benefit from lowered duties, provided their CoO clearly states 'Made in Malaysia'. But beware! Dodge the potential hiccups by ensuring nothing slips through the cracks. Be meticulous when listing the country of manufacture, as inaccuracies can lead to hold-ups or even the imposition of higher duties. Wrapping up, remember, your CoO is not just a formality, but a practical tool to streamline customs and save you money!

Certificate of Conformity (CE standard)

When shipping goods from Malaysia to Poland, you'll need to have a Certificate of Conformity that meets CE standards. CE marking indicates that your product conforms with health, safety, and environmental protection standards for products sold within the European Economic Area (EEA), of which Poland is part. Despite any similarities, this is not a quality assurance certificate. It is more like a passport that allows your product entry into the EU market. Unlike the U.S. Market's various product standards, the CE marking is an all-encompassing regulatory system. Thus, your goods won't make it past customs without it. So, as you're planning your next shipment, make sure to have this vital document in order. Without it, your goods could be held at the border, resulting in unexpected costs and delays. Remaining informed and prepared will ensure a smooth shipment transition from Malaysia to Poland.

Your EORI number (Economic Operator Registration Identification)

Shipping goods from Malaysia to Poland demands a key piece of documentation called the EORI Number. This unique identifier is vital to iron-smooth trading within Europe. Without it, you could face a myriad of hold-ups in your supply chain. Think of it as your business's passport, tracking your import-export footprints across EU expanses, including Poland - an EU member. The registration process - it's crucial to navigate this early to avoid any hiccups. Each shipment, each transaction leaves a 'breadcrumb' trail via this number, providing transparency and efficiency in EU trade lanes. Decoding the process of sourcing an EORI Number can be a game-changer for your Malaysia-Poland trading journey.

Get Started with DocShipper

Navigating through the intricacies of customs clearance can be daunting. With DocShipper at your side, you need not bear the burden alone. From comprehensive document handling to real-time updates, we ensure seamless clearance at both Malaysian and Polish ports. No more paperwork mess and customs stress. Take action now! Request a free quote and receive it within 24 hours. Your hassle-free customs experience is just a click away.


Prohibited and Restricted items when importing into Poland

Tangled in the web of what's allowed into Poland and what's not? Don't fret - we're here to clear up that confusion. Below, we delve into Poland's prohibited and restricted items list, to help you avoid unexpected hiccups in your import journey.

Are there any trade agreements between Malaysia and Poland

Yes, Malaysia and Poland, being a part of the EU, fall under the Malaysia-European Union Free Trade Agreement (MEUFTA) negotiations. Although these talks have been temporarily paused, they promise to remove many barriers, offering shipments between the two countries improved trade conditions in the future. Also, various Polish and Malaysian trade associations are actively fostering business linkages, paving the way for opportune collaborations. Keep this in mind as a potential growth opportunity for your cross-border shipping operations.

Malaysia - Poland trade and economic relationship

Malaysia and Poland have a robust trade and economic relationship, spanning several decades. Ties were established post-World War II with a primary focus on trade and investment. High-tech manufacturing and agro-food products are key sectors, elevating bilateral trade. Malaysia's main exports, including electrical and electronic products, have found a lucrative market in Poland. Meanwhile, Poland's exports of machinery and transport equipment enrich the Malaysian market. Remarkably, trade volume reached nearly $400 Million in 2019, illustrating the depth of this long-standing relationship. Both countries also encourage bilateral investments, signalling a prosperous future for Malaysia - Poland economic relations.

Your Next Step with DocShipper

Apprehensive about your first Malaysia-Poland shipping transaction? Unsure about customs clearance or transport options? Fear not, because DocShipper is here to guide and take care of all tedious procedures for you. Trust our expertise to ensure smooth and hassle-free shipping. Tackle international trade with confidence. Contact us now and experience the DocShipper difference.


Additional logistics services

Beyond shipping and customs, discover how DocShipper will streamline your logistics process with our comprehensive suite of additional services. Simplify your supply chain and save on valuable time and resources. Let us handle the logistics so you can focus on growing your business.